Managing Note Station
This section explains the management capabilities of Note Station:
- Organizing notes
- Managing tags
- Copying notes
- Managing note versions
- Protecting Notes
- Searching Notes
Organizing Notes
Deleted notes are moved to Recycle Bin and remain there until you empty Recycle Bin. Emptying Recycle Bin will permanently delete notes from Note Station. While notes are still in Recycle Bin, you can restore them to the notebook they were deleted from. The exception to this is when the deleted note is part of a deleted notebook. When a whole notebook is deleted, restored notes will be moved to My Notebook. Deleting notebooks cannot be undone. You will have to recreate the notebook.
To delete a notebook:
- In the menu panel, right click a notebook.
- Click Delete.
- A confirmation prompt will appear. Click OK to continue deleting the notebook.
- Click on Notebooks in the menu panel.
- In the browser panel, right-click a notebook you want to delete.
- Click Delete.
- A confirmation prompt will appear. Click OK to continue deleting the notebook.
To delete a note do any of the following:
- In the menu panel, click on a notebook containing the note you want to delete.
- In the browser panel, right-click the note you want to delete.
- Click Delete.
- A confirmation prompt will appear. Click OK to continue deleting the note.
- Drag and drop a note from the browser panel to Recycle Bin in the menu panel.
- A confirmation prompt will appear. Click OK to continue deleting the note.
- Open a note you want to delete.
- In the note panel, click on Delete in the upper-right.
- A confirmation prompt will appear. Click OK to continue deleting the note.
To restore a deleted note:
- In the menu panel, click on Recycle Bin.
- Right-click the note you want to restore and selecet Restore.
Managing Tags
All tags appear under Tags in the menu panel. When a tag is not applied to any note, it will automatically be deleted from Note Station. Renaming a tag will update all notes with the related tag.
To remove a tag from all notes:
- In the menu panel, right click a tag you want to remove.
- Click Remove tag from all notes.
To rename a tag:
- In the menu panel, right click a tag you want to rename.
- Click Rename.
Copying Notes
When copying notes, Note Station will create a new note and copy the contents of the original note. The new note title is the same as the original but with "Duplicate" added to the end. After copying, both notes are treated as separate and have different version histories, i.e., changes you make to either note will not affect the other note. The duplicate note will be created in the same notebook as the original note. Duplicate notes can be renamed just like normal notes. You can also copy joined notes.
To copy a note:
- In the menu panel, click the notebook that contains the note you want to copy.
- In the browser panel, right-click the note you want to copy.
- Click Copy.
Managing Note Versions
While you are working on your note, Note Station automatically saves a version of your note every ten minutes and when Note Station is idle for ten seconds. In addition, Note Station will also save a version when you leave the note. The complete version history for each note is saved, including note content, title, note information, and even attachments. The version history shows each saved version and can be sorted using:
- Modified Time: Note Station records the time when a new version of a note is saved.
- Username: Note Station records the user that initiated a new version of the note to be saved.
- Device: Note Station records which device initiated a new version of the note to be saved.
Each row listed in version history is a saved version of the note. In addition, each saved version can be previewed as well as copied to a new note. Finally, you can restore any saved version of a note.
To restore any version of a note:
- Open up a note.
- In the note panel, click Info at the upper-right.
- Click View History.
- Click on any row to preview the selected note version. A preview of the note will appear.
- Navigate between versions by clicking the left and right arrows in the upper-right.
- Once you have found the version you want to restore, click Restore.
To copy any version of a note to a new note:
- Open up a note.
- In the note panel, click Info at the upper-right.
- Click View History.
- Click on any row to preview the selected note version. A preview of the note will appear.
- Navigate between versions by clicking the left and right arrows in the upper-right.
- Once you have found the version you want to copy, click Copy to a new note. The copy will appear in the same notebook as the original note.
Protecting Notes
You can add password-protection to notes you have created. This can be done when you create a new note as well existing notes. When adding encryption to an unencrypted note, Note Station will create a new note and copy the contents of the original note. The new note title is the same as the original but with "Encrypt" added to the end.
To create a new encrypted note:
- At the top of Note Station, click Create.
- Click Create Encrypted Note.
- In Notebook, select which notebook to create your new encrypted note in.
- Enter a password in Password.
- Reenter your password in Confirm password. New notes are named Untitled by default.
To add encryption to an existing note do either of the following:
- Open up a note.
- In the upper-right of the note panel, click Encrypt.
- Enter a password in Password.
- Reenter your password in Confirm password.
- Open the notebook containing the note you want to encrypt.
- In the browser panel, right-click the note you want to encrypt.
- Click Encrypt.
- Enter a password in Password.
- Reenter your password in Confirm password.
To change the password of an encrypted note do either of the following:
- Open up a note.
- In the upper-right of the note panel, click Encrypt.
- Click Change password.
- Enter a new password in Password.
- Reenter your new password in Confirm password.
- Click OK.
- Open the notebook containing the note you want to encrypt.
- In the browser panel, right-click the note you want to encrypt.
- Click Encrypt.
- Click Change password.
- Enter a new password in Password.
- Reenter your new password in Confirm password.
- Click OK.
Note Station also allows you to copy encrypted notes to a new unencrypted note.
To copy an encrypted note to a new normal note do either of the following:
- Open up a note.
- In the upper-right of the note panel, click Encrypt.
- Click Copy to a normal note.
- Enter the password in Password.
- Click OK.
- Open the notebook containing the note you want to encrypt.
- In the browser panel, right-click the note you want to encrypt.
- Click Encrypt.
- Click Copy to a normal note.
- Enter a password in Password.
- Click OK.
Searching Notes
There are two methods for searching: basic and advanced. Basic search will look in All Notes, matching keywords in note title, content, attachment name, and tag. Advanced search includes more options for search criteria such as date range, tag, and notebook. Results for both searches will be shown in the browser panel.
In the upper-left is a search bar where you can enter keywords. To perform an advanced search click on the magnifying glass. The advanced search box will appear where you can specify more search criteria.
Note:
- Deleting any item to Recycle Bin will remove it from Shortcuts.
- Notebooks and tags cannot be copied.
- Notebooks cannot be encrypted.
- Once a note has been encrypted, it cannot become unencrypted. You can click Copy to normal note to create a copy with no encryption.