Managing Your Contacts

In the Contacts page, you can add new contacts, edit contact information, and manage your contacts by sorting them into groups.

Please note that the Contacts page is not available on Synology MailPlus 2.2.0 or above versions, because Synology Contacts will take over the features. You can click App Launcher in the upper-right corner to launch Synology Contacts. For details, please refer to this help article.

To add new contacts:

  1. Click Add contact.
  2. Fill in details for your new contact. You must at least enter the given name.
  3. To add your contact to a group, click the Add to group icon, select an existing group, and click Apply.

To edit a contact:

  1. Click on a contact so it is highlighted in blue.
  2. Click on any field on the right to add or edit information.
  3. You can select multiple contacts to compose emails to, add to a group, or delete.

To create a contact group:

  1. Click the + icon next to Groups.
  2. Name your group and choose a color for the group.
  3. Click OK to create the group. Your contact group should appear on the list on the left panel.

To view shared contacts:

Shared contacts are contacts that the administrator shares with all the client users. By default, all the users belonging to the account type of Synology MailPlus Server will be categorized as shared contacts and they will be able to view each other's email addresses.

Only the administrator has the privilege to edit the shared contacts in Settings > Shared Contacts. The ordinary client users can only view and export shared contacts.
Note: For administrators, please refer to this help article for detailed information on editing shared contacts.

To add shared contacts to your contact groups:

  1. Select one or multiple shared contacts displayed on the middle panel.
  2. Add the selected shared contacts to your contact group in either way:

To search for a contact:

  1. In the search bar, enter some information about the contact you are searching for, whether is it the name, their workplace, or address.
  2. Press Enter to run the search.

To import contacts:

  1. Click the Add button above Contacts.
  2. Select Import from the drop-down menu.
  3. Click the Browse button and select a vCard or a .CSV file created by Google to import.
  4. Click OK to import.

To export contacts:

  1. Select the contacts that you want to export. You can select multiple contacts for the export. To export all the contacts at once, tick the checkbox above all the contacts.
  2. Click Export to export the selected contacts into a vCard file.